Five Things To Consider Before Booking A Venue For Your Event
When planning any function, one of the most important aspects of making the event a success is choosing the right location. Whether you are planning for a work event, reunion, shower, or even a birthday, the setting could turn even the most well thought out parties into a letdown. But how do you go about choosing the perfect venue for your event when there are so many options available? To answer this question you must first make some considerations based on the details of your specific occasion.
1) Formal or Informal?
The biggest factor to consider is whether your event is formal or not; are you planning a relaxed family gets together, or an elaborate work function? The location can easily set the mood for your party and if you are looking to have a formal event you would need to choose a backdrop that not only adds to this atmosphere but is also as functional as needed. For example, an outdoor setting may not be best for a party where guests are wearing upscale clothes and heels or where easily accessible electrical plugs are required.
2) How Large is the Party?
Another important consideration is whether your event will be catering to a large or small group of people. There is no need to rent an entire dining hall for a party of 20, and you certainly don’t want to try cramming 200 into a single room meant for half that. If you are searching for a location, you should always look into the seating capabilities, and ask if there are minimum or maximum requirements.
3) What Time of Year?
This is especially significant if you are considering an outdoor venue, but can also affect plans at an indoor venue in some situations. Foremost you must factor in the weather; you won’t be enjoying a reception in a gazebo if it’s 40 degrees. If it is a time of year where the weather is unpredictable or temperatures vary greatly, like in spring or fall, it may be best to look into an indoor venue or one that offers either in the case of inclement weather. Time of year is also important as you should remember that around certain holidays, venues could very well be serving several different parties a day. If you are looking into a location that provides for more than one event at the same time and doesn’t want to worry about any crowding issues, this could be something to think about.
4) Will There Be Children?
It is also a good idea to make note of what you can expect from guests in terms of children being present. If you know that there will be many younger guests, it could be advisable to consider choosing a venue that is child-friendly. This doesn’t have to mean a literal playroom available, but you can plan to find a location where there is room for children to amuse themselves and maybe avoid places that have many delicate decorations or that don’t typically cater to the younger guests in general.
5) What Mood Are You Setting?
This comes into play when you think of how you would like your event to be presented; maybe you are booking for a romantic, rustic wedding, or a professional and businesslike promotion party. Every venue has a certain appeal that creates the ambiance of the function. That atmosphere brings out an important element and affects the aesthetics greatly, it is key that the mood you set properly reflects the purpose of the event itself.
The venue has a huge impact on the outcome of your party, it is important that you choose one that makes the most sense for you and your needs. If you have any questions or think Chandler’s Gardens would be a good fit for your upcoming event, please feel free to contact us here.